Paradigm Associates Services
Services Section Subtitle
Complaints Handling Procedure
Paradigm Associates Ltd are committed to upholding best practice through a high-quality service to all our clients. Here you will find the procedure we will operate in dealing with complaints arising from the provision of services under our letter of engagement.
RAISING AN ISSUE
In the first instance please contact Martin Haywood on (07734) 324564 / firstname.lastname@example.org to discuss any concerns you have, so that the matter can be investigated immediately
An informal complaint can be made by telephone, or by speaking, face to face or in writing. If the matter is not resolved at this stage, and you have not already issued a complaint in writing, you should do so. Please include specific details so that the matter can be thoroughly investigated.
Upon receipt of your written formal complaint an acknowledgement will be sent to you within10 working days. The name and contact details of the person who will be dealing with your case will be supplied to you at this point.
Within 10 working days from receipt of your written complaint you will receive in writing a summary of our understanding of your complaint. You will be asked at this time to provide any further evidence or information regarding the complaint and to confirm that we have understood all your concerns
Following such confirmation, we will investigate the matter and write to you in reply within 20 working days unless it becomes apparent to us that the investigation may not be completed within this timescale. In these circumstances, a written explanation will be sent to you including a progress report. When a substantive reply is sent you, a summary of findings will be included along with details of any further action to be taken.
IF YOU ARE NOT SATISFIED
For service-related matters involving a CIMA member in Practice in the UK, you may wish to know that CIMA offers an independent Alternative Dispute Resolution (ADR) facility for members of the public
If in the context of your dealings with us or the handling of your complaint, you believe that a member of CIMA has been guilty of misconduct, you may lodge a complaint with the Professional Conduct department of the Institute.
Further information on ADR or making a complaint about alleged misconduct can be found on the CIMA website at www.cimaglobal.com.